Frequently Asked Questions

NOAD Submissions

There are several methods for filing an NOAD which are noted below:

eNOAD Web Site:

An NOAD can be filed via the Internet using the electronic Notice of Arrival/Departure (eNOAD) website which is the most preferred method.  The eNOAD application can be found at: https://enoad.nvmc.uscg.gov/. 

Emailed XML Submissions:

NOADs created in XML format and that conform to NVMC requirements can be emailed to the NVMC at enoad@nvmc.uscg.gov  The actual XML requirement specifications are available for viewing and use in the developer resource tool at http://www.nvmc.uscg.gov/NVMC/SignIn.aspx. 

Emailed NVMC InfoPath Template:

NOADs created utilizing the NVMC InfoPath template can be emailed to enoad@nvmc.uscg.gov. The template can be found at: http://www.nvmc.uscg.gov/NVMC/Items.aspx?id=2   Please note that the template mimics the functionality of the eNOAD application. 

Emailed NOA Excel Workbook:

A Notice of Arrival Excel Workbook is available for the submitter to utilize as an offline resource. The current Notice of Arrival (NOA) Workbook can be found at: http://www.nvmc.uscg.gov/NVMC/Items.aspx?id=8

The best or preferred method of submission is electronically, using the eNOAD web site at https://enoad.nvmc.uscg.gov/.   Emailed XML / InfoPath files are also very commonly used.  Filing in any other format is discouraged since it may not meet CBP requirements.

NVMC InfoPath Template:
The submission type must be changed from "Initial" to "Update" and the "Notice ID" generated for the Initial submission must be entered into the “Notice ID” field. Any change to the NOAD can now be made except for modifications to the following data fields: the ETA by more than 168hrs, the "Notice Type", "Arrival Port" and/or "Voyage Type." Please note, changes to the arrival port, notice type, or voyage type will not be considered an Update, and a new Initial notice will be created once submitted.

eNOAD Web Site:
Click the "Update" button next to the arrival/departure notice you intend to update.  After making necessary changes, click the “Submit NOA” button. Please note, changes to the ETA of more than 168 hours will not be considered an Update and a new Initial notice will be created. Arrival Port cannot be changed once an Initial notice is submitted.

NOAD Workbook:
The submission type must be changed from "Initial" to "Update" and the "Notice ID" generated for the Initial submission must be entered into the “Notice ID” field. Any change to the NOAD can now be made except for modifications to the following data fields: the ETA by more than 168hrs, the "Notice Type", "Arrival Port" and/or "Voyage Type." Please note, changes to the arrival port, notice type, or voyage type will not be considered an Update and a new Initial notice will be created once submitted.

Yes.  Please note, the responsibility for ensuring that an NOAD report is correct and provided to the NVMC and/or CBP within time requirements remains with the vessel owner/operator or agent.

No, NOADs are to be submitted to the NVMC.  The one exception to this is foreign vessels less than 300 gross tons operating in the Seventh Coast Guard District (Florida). These vessels may opt to continue to submit their NOAD information directly to the local Captain of the Port (COTP).

Submit an NOAD update and enter the word CANCELLED into the City, Anchorage, and Facility fields for an “arrival” notice, or in the City and Next Port or Place for a “departure” notice.   If necessary or unable to cancel via an “updated” NOAD, then the NOAD can be canceled by either sending an email to sans@nvmc.uscg.gov  stating which arrival is to be cancelled or by calling the NVMC at (800) 708-9823 or (304) 264-2502.

If a vessel is diverted from a previously scheduled port, a new Initial notice must be submitted for the new arrival port.  When submitting the new Initial notice, information should be added to support the port diversion in the comments field and should reference the original submission.  The Notice for the original port should then be cancelled.  Please note,  it is important that the date time stamp assigned to the original Initial record be preserved in the USCG system for the previously scheduled arrival port.

The Notice of Arrival/Departure is submitted by the owner, agent, master, operator, or person in charge of the vessel responsible for compliance with the Notice of Arrival/Departure requirements.

The Notice of Arrival requirements are defined by 33 CFR Part 160.
http://www.nvmc.uscg.gov/NVMC/Forms/SubpartC.pdf

The Notice of Departure requirements are defined in the CBP APIS Final Rule.
http://www.nvmc.uscg.gov/NVMC/Forms/apis_final_rule.pdf

The enoad@nvmc.uscg.gov address should be used only for submitting NOAD files.  Please note this is an automated unmonitored address designed to process NOAD submissions and therefore any other type of correspondence may go unanswered if received at this location.

The sans@nvmc.uscg.gov address should be used for all general correspondence, questions, and other correspondence.  It should not be used for submitting any form of NOAD.

An NOAD update must include all normally required information, any noted changes, a valid Notice ID number if provided and the submission type must be changed from “Initial” to “Update”.  If the submitter did not receive a Notice ID number and is unable to send a formal update then the submitter must provide the name of the vessel, original NOAD submission date, the port of arrival, and the specific items to be updated.   Please note that there is no requirement to provide an update to an NOAD for the following informational items: changes in arrival or departure times that are less than six (6) hours; vessel location or position of the vessel at the time of reporting; and crewmember position or duty changes.   Reference (§160.208(a)).