What is an eNOAD?
The United States Coast Guard (USCG) has developed the Electronic Notice of Arrival/Departure (eNOAD) application—accessible via the World Wide Web (WWW)—to provide you, the representative of a vessel, with the means of fulfilling the arrival and departure notification requirements of the USCG and Customs and Border Protection (CBP) online. The eNOAD application provides an easy-to-use and efficient method for reporting the vessel arrival and/or departure information required by the USCG and other Federal agencies for vessels visiting U.S. ports. It was developed to enable an eNOAD to be submitted directly to the NVMC via the Web (even while the vessel is underway), thereby avoiding faxes, scanners, and telephones. It provides a means for managing and storing recently submitted company, vessel, personnel, and arrival information.
Additionally, this eNOAD application allows a previously submitted eNOAD to be updated and a partially completed eNOAD to be saved and submitted at a later date. Utilizing these features makes completing and submitting subsequent eNOAD s faster and easier.
Any NOA and/or NOD submitted via the eNOAD application constitute the official NOA and/or NOD, and duplicate submissions through other means are not required. Therefore, submitting an eNOAD eliminates duplicate handling of the NOA and/or NOD.
What happens after I submit my eNOAD?
Once the eNOAD is completed and submitted via the Web, the data is sent automatically to the NVMC, where it is reviewed for completeness. When it is determined that the eNOAD is complete and it is validated by the NVMC, the information is entered in a central USCG database. An e-mail message confirming receipt of the complete eNOAD is sent to the Reporting Party and the 24-Hour Point of Contact e-mail addresses listed in the eNOAD. If the eNOAD contains any missing, incomplete, or inaccurate informational items an incomplete confirmation e-mail will be returned requesting correction. The incomplete message contains information in the Additional Comments section about what information is needed to complete the eNOAD. The missing information is to be provided via update as soon as possible to ensure the vessel is not delayed or denied entry into the port. If a confirmation e-mail message is not received within 2 hours of submitting the eNOAD, call the NVMC for verbal confirmation at the number listed in the Contact Numbers section.
Why am I locked out of my account?
Your account will be locked if no activity is registered over 45 days. To unlock your account have your user name ready and call (800) 708-9823. The duty officer will issue you a temporary password via e-mail address indicated in your account. Once received you should click on the link that came with the e-mail. This will open a log on window. Enter your user name and temporary password. This will take you to a page that will allow you to change your temporary password to a new permanent password.
Which vessel identification number should I use for the eNOAD?
The IMO number must be used if one is assigned, otherwise use the U.S. Official Numbers, Foreign Official number, or U.S. State Certificate of Numbers. Do not use Hull Identification Numbers.
Why did I receive an auto reject message?
Submission failed because certain business rule violations were detected. Effective 1 January 2009 the United States Coast Guard (USCG) is going to begin rejecting Electronic Notice of Arrival and Departure (eNOAD) submissions that do not conform to the established USCG Business Rules and Extensible Markup Language (XML) Schema. Beginning in 2009 three fields indicated in the news section under Automatic Rejection of Business Rules Violations letter dated 10/2/2008 12:00:00 AM must meet the Business Rules or a submission will receive a "Failed Validation" message and will be automatically rejected. These changes will improve the processing of eNOAD submissions by enforcing current business rules.
What is a charterer?
From 33 CFR 160.204 Definitions:
Charterer means the person or organization that contracts for the majority of the carrying capacity of a ship for the transportation of cargo to a stated port for a specified period. This includes “time charterers” and “voyage charterers”.
Time charterer means the party who hires a vessel for a specific amount of time. The owner and his crew manage the vessel, but the charterer selects the ports of destination.
Voyage charterer means the party who hires a vessel for a single voyage. The owner and his crew manage the vessel, but the charterer selects the ports of destination.
A bareboat charter is an arrangement for the hiring of a vessel whereby no administration or technical maintenance is included as part of the agreement. The charterer pays for all operating expenses, including fuel, crew, port expenses and hull insurance. Usually, the charter period (normally years) ends with the charterer obtaining title (ownership) in the hull. Effectively, the owners finance the purchase of the vessel.
A demise charter shifts the control and possession of the vessel; the charterer takes full control of the vessel along with the legal and financial responsibility for it.