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How do I submit a Notice of Arrival/Departure (NOAD) report?
Notification should be made via the Internet using the electronic Notice of Arrival/Departure (eNOAD), It was designed to transmit the required data in an XML format that allows for quick, automatic processing. Additionally, there is a Microsoft InfoPath template available that meets the current CBP electronic reporting requirements. The XML schema for the NOAD is also available if your company chooses to create their own system to submit the required data.
What is the best method to report an NOA (Internet, fax, phone or email)?
The preferred method of submission is electronically, using the eNOAD web format. If information is faxed, faxes must be clear enough for NMVC staff to read. Telephone updates regarding minor changes are accepted, however, extensive amounts of information (crew lists, dangerous cargo, etc.) must be transmitted via email. Information faxed or telephoned does not meet CBP's electronic reporting requirement.
Can the NVMC verify via email that an NOA has been received immediately after it has been faxed?
No. The NVMC receives over 600 NOA submissions each day via Internet, fax, email and phone. The volume of work required to process this number of submissions precludes verifying receipt for faxes. However, submissions sent through the eNOAD system will receive a confirmation receipt. After the data has been verified, the submitter will receive an email detailing any discrepancies, or a simple notification that the correct information was received.
What information must be reported when submitting an update or a change to an NOA report?
When submitting a change to a submitted NOA, you need to submit only the name of the vessel, original NOA submission date, the port of arrival, the specific items to be corrected, and the new location or position of the vessel at the time of reporting (§160.208(a)). There is no requirement to provide an update to an NOA for the following changes: in arrival or departure times that are less than six (6) hours; in vessel location or position of the vessel at the time of reporting; and, to crewmembers' position or duties on the vessel (§160.208(a)).
If my vessel plans to visit multiple U.S. ports, can the reporting source send one 96-hour notice of arrival?
Yes and No. If submitting a NOA via fax or e-mail, the submitter may enter additional U.S. ports in the Consecutive Port of Call for Current Voyage blocks of the NOA form and update the voyage information as needed. If submitting via the eNOAD system (including InfoPath), the system is setup to require a new arrival notice for each port call. Although this may appear more cumbersome, the eNOAD is designed to allow you to 'copy' all the non-unique data over to a new notice, requiring minimal effort to add an additional port of call to a voyage.
I currently submit my information to a Marine Exchange. Can I continue to do so?
Yes. Verify with your local marine exchange that they will be forwarding the information to the NVMC in the correct format. The responsibility for ensuring that an NOA report is provided to the NVMC remains with the vessel owner/operator or agent.
Should an agent wait and send both the NOA and a crew list at the same time, or submit them as they become available?
To be considered a complete notice, all information should be submitted in accordance with the time requirements outlined in §160.212.
Will NOA information be accepted by Coast Guard Captain of the Port (COTP)?
No. COTPs are able to access the SANS database in a read-only mode and are therefore unable to enter any NOA data. For this reason COTPs will return any NOA to the submitter and request that the reporting party forward the information to the NVMC. The one exception to this is vessels less than 300 gross tons operating in the Seventh Coast Guard District. These vessels should continue to submit NOA information to the local Captain of the Port (COTP).
Who is responsible for submitting NOAs for barges?
If you are the owner, operator, master, agent, or person in charge of a towing vessel, and that vessel is controlling a barge, or barges, required to submit an NOA, you must submit an NOA containing the information required for the towing vessel, and each barge under its control (§160.202(d)). The towing vessel name should be used in the reporting details and the barge name and Official number should be entered into the cargo details section of the eNOAD.
What is a port or place? Can I just put in the Sea Buoy or Pilot Station as my port or place of destination for ETA purposes?
The port or place of destination is defined in 33 CFR 160.204 as "any port or place where a vessel is bound to anchor or moor." Without a change to the actual regulatory language, the sea buoy or pilot station should not generally be applied to this definition unless it is the ultimate location where the vessel will be anchoring or mooring. All NOAs to U.S. ports or places should address where the vessel is bound to anchor or moor. Further clarification of “Port or Place” and other regulatory interpretations can be found on USCG Homeport webpage. http://homeport.uscg.mil/mycg/portal/ep/home.do
How do I cancel the arrival?
Cancellation of a submitted eNOAD can be made by simply entering the word CANCELLED into the Place, City, Anchorage, or Facility fields in the arrival details of the eNOAD and resending the record as an update.
What if vessel is diverting from a previously scheduled port?
For vessel that are diverting from intended arrival port simply enter the new port, new ETA and facility into the arrivals section of the eNOAD and resend as an update. We strongly recommend contacting the local USCG at the new arrival port as a courtesy indicating change of orders for the vessel.
Are the Panama and Suez Canals considered a foreign stop?
If the vessel is locking or transiting only and any anchorages are required for locking or transiting then it is not considered a foreign stop. Stoppage for not limited to cargo work, crew changes, or bunkering would be considered a foreign stop and would then require an initial Foreign to US eNOAD.
Does the NVMC clear vessels to enter the Port?
No. The NVMC is a submission processing center and cannot act on behalf of the local USCG Command with regard to permissions to enter the port. The NVMC is limited to processing and providing assistance to the public in meeting the regulatory requirements for submitting arrival notices.
My vessel does not have five foreign ports visited, how can I comply?
There may be many reasons why the vessel cannot meet the requirements outlined in the previous foreign ports visited section of the eNOAD. The vessel may be a new build or a pleasure yacht that has been to one but less than five foreign ports. You may enter amplifying information in the cargo description window in the cargo details section of the eNOAD.
Can the NVMC tell me if my departure notice is received?
No. Departure notices are sent electronically to USCBP APIS automatically before reaching the NVMC systems.
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