Frequently Asked Questions
The following questions have been forwarded to NVMC by members of the international maritime community. For each question, an answer we believe to be accurate is provided. If you have any further questions please use the Contact Us page for further inquiries.
FAQ Categories Index
NOAD Submissions • eNOAD • Time Requirements • Customs and Border Protection (CBP) Requirements • Cargo Requirements • Crew and Non-Crew/Passenger Requirements • Hazardous Conditions/Non-Operating Equipment Requirements • Ballast Water Reporting • Outer Continental Shelf (OCS) Requirements • Notice Tracking • Non-Commercial Vessels • Port Clearance • Departures • Form Entry Questions • Definitions • Barge NOAD Requirements • Public Vessels • Low Sulphur Fuel Oil Non-Availability • Questions • VRP/NTVRP Reporting • [ ALL ]
How do I submit an NOAD?What are the accepted formats and required methods of submitting Notice of Arrivals/Departures?What if an emergency or temporary circumstance prohibits a vessel from submitting its NOAD in the required format or method?How do I submit changes to a Notice of Arrival/Departure (NOAD) report?I currently submit my information to a Marine Exchange to have an NOAD created. Can I continue to do so? Can NOAD information be submitted directly to the Coast Guard Captain of the Port (COTP)?How do I cancel an NOAD?What if a vessel is diverted from a previously scheduled port?Which vessel identification number should I use for the NOAD?What is an MMSI Number?Who must submit a Notice of Arrival/Departure (NOAD)?What are the NOAD requirements?Why are there two email addresses for the NVMC and which should I use?What information must be reported when submitting an update or a change to an NOAD report?What is the term NOAD?How long is a past version of a Workbook or the XML schema accepted after a new version is released?What vessels are exempt from filing an NOA?What tonnage is used in reference to the vessel being more or less than less than 300gt?How do I indicate a voyage is less than 24hr?
What is an eNOAD?What happens after I submit my eNOAD?Why am I locked out of my eNOAD account?Why did I receive an automated rejection message?What is the term eNOAD?What are the benefits of utilizing the eNOAD submission process?Can I use the same GUID number for all my scheduled U.S. port arrivals?Can I reuse the same GUID number within the same Captain Of The Port (COTP) zone?What is a GUID or confirmation number and when do I receive it?How do I unlock my account?What do I do if I forget my password to my eNOAD account?
What if I am unable to meet the 96 hour, or 24 hour reporting requirements?What if the voyage is less than 96 hours?Do all vessels arriving from foreign ports need to file a 96 hour notice of arrival?
In §160.206(c) of 33 CFR Part 160, it states that I may submit a copy of INS Form I-418 to meet the requirements of entries (4) and (5) in Table 160.206 pertaining to crewmembers onboard and persons onboard in addition to crew. There is no place on INS Form I-418 for place embarked; do I still need to provide this information on a separate form?Which submission formats meet the electronic reporting requirements of both USCG and USCBP?Who is required to submit an eNOD?
What is required as a general cargo description?If my vessel is carrying CDC, and complies with the requirement to electronically submit a cargo manifest to the Bureau of Customs and Border Protection (BCBP), do I still need to include the CDC in the Notice of Arrival/Departure (NOAD) to the NVMC?If my vessel is carrying CDCs, do I have to submit an NOA every time my vessel moves from one berth to another berth?If my vessel is not carrying CDCs, do I have to submit an NOA when transiting between ports or places within a single COTP zone?What are the CDC classes?
If a crewmember on a vessel changes positions during the vessel's voyage, is an update to the Notice of Arrival (NOA) report required?What if the crew or passenger list changes after I have submitted my NOAD?Where do I enter a person that is in addition to the crew (e.g. a processor on a F/V or crew family members) and is not paying passenger?Can I use a birth certificate for passenger identification?Are vessels in hire by the U.S. government or with crew rosters comprised of a mix of U.S. naval or other federal personnel and civilian crew members required to be reported?What if I cannot match a crew member's position to one listed in the provided drop down menu?
To whom should I report a notice of hazardous conditions?How do I request a deviation to enter a port for non-operating navigational safety equipment?What is considered non-operational equipment and where should I enter it upon the NOAD?
When do I submit a Ballast Water Report?Where do I submit a Ballast Water Report?
What is considered the Outer Continental Shelf?What are the new Outer Continental Regulations?What are OCS activities?Do I need to submit an NOA if I'm just transiting on or through the OCS?Does 33 CFR 146 apply to vessels engaged in lightering?Who does 33 CFR 146 apply to?What is the definition of a MODU?What are examples of OCS vessels that are required to report an NOA?How do I report?How should vessels engaged in towing in support of OCS activities report?When do I need to submit an initial NOA?When do I need to submit an update to my NOA?Do I need to submit an NOA if I'm moving between OCS block #'s within the same map area? For example, if I move from Green Canyon block #x to Green Canyon block #y, do I need to submit an NOA? Are we required to complete the NOA for returning from the OCS to a US Port?Can multiple OCS map areas be reported on the same eNOAD?Are we required to list the Certain Dangerous Cargo on the NOAD form?If I am a vessel traveling (departing) from a U.S. port to a foreign flagged vessel, foreign flagged floating facility or foreign flagged MODU on the OCS for the purpose of conducting OCS activity, does this qualify as a U.S. to Foreign notification?What is the definition of a Floating Facility?
Where can I find my Notice ID number and Vessel ID number?What are the meanings of the four statuses that are displayed when tracking an eNOAD?What is Notice Tracking?How do I track the status of my NOAD?What is a Notice ID number?Does the Notice Tracker provide crew and passenger counts?
Which Non-Commercials Vessels are required to file a Notice of Arrival?Which Non-Commercial Vessels are exempt from filing an NOA?What other vessels (including Non-Commercial Vessels) are exempt from filing an NOA?Does the exemption from reporting for movement exclusively within a COTP Zone extend to any nearby port?Does a cruising permit exempt a vessel from the need to file an NOA?What is the minimum time requirement for filing an NOA?Where can I find further information about Non-Commercial, Yacht and Recreational Vessel submissions?If a Non-Commercial Vessel has filed a Sail Plan do they still need to file an NOAD?
Does the NVMC clear or authorize vessels to enter a Port?To whom should questions regarding port entry and clearance be directed to?
When does an eNOD need to be filed?Does an electronic Notice of Departure (eNOD) satisfy pre-arrival reporting requirements for vessels sailing between two U.S. ports?Can the NVMC tell me if my departure notice is received?
Are Panama and Suez Canal transits considered to be a foreign port call for reporting purposes?My vessel has not visited five foreign ports. What should I enter in this circumstance?What should I use as the arrival port or place of destination when my vessel has not been given an exact facility or pier and expects to moor or anchor, but still needs to submit a NOA for reporting requirements?Who should be listed as the 24 Hour Point of Contact?What type of equipment should I report as being non-operational?Where do I put the towing vessel and barge information in the NOAD?
What is a port or place?What is a charterer?What is a Supernumerary?
Who is responsible for submitting Notices of Arrival/Departure (NOADs) for barges?Where do I put the towing vessel and barge information in the NOAD?What vessels are exempt from filing an NOA?
What is a public vessel?Is a ferry considered a public vessel?Are public vessels required to submit a NOAD?Are vessels in the hire of the U.S. federal government required to comply with NOAD reporting?
Should I send a copy of my Fuel Oil Non-Availability Report to the NVMC?
I still have questions or concerns, who should I contact?
How do I comply with the requirement to submit my Tank (VRP) or Nontank (NTVRP) Vessel Response Plan number as part of my vessels advance notice of arrival?