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Welcome to the National
Vessel Movement Center (NVMC) Download Area.
From this area,
you can download files pertaining to vessel reporting and U.S. regulations
regarding NVMC.
To download a
file, click on the corresponding link below. Your computer may also
support file downloads by "right-click" or "click-and-hold" mouse actions.
Use of
USCG-formatted NOA methods does not relieve the submitter of the responsibility
to know the regulatory requirements pertaining to its vessel and to ensure
submission of a complete and accurate notice of arrival or notice of departure
as specified in the aforementioned regulations. Failure to timely and accurately
comply with the regulations may result in enforcement actions, including civil
penalties. The Coast Guard takes no responsibility for any damages resulting
from the failure to comply with the pertinent NOA and APIS regulations.
If you have a
question about the regulations please contact the following offices:
For U.S. Coast Guard Notice of Arrival (NOA) regulation
only: (202) 372-1244
For U.S. Customs and Border Protection
regulation only: (409) 727-0285 ext:238
For Saint Lawrence Seaway (SLS)
notice/regulation questions: (315) 764-3292
Online
e-NOA/D
Electronic Notice of
Arrival/Departure (e-NOA/D) User Guide. Updated 11 March 2008.
This document
provides extensive guidance in the use of the e-NOA/D, which can be found
here .
Use of this format is voluntary. The e-NOA/D is provided to expedite processing
of reports by the NVMC. All the data submitted through the e-NOA/D is
automatically sent to both the United States Coast Guard (USCG) and Customs and
Border Protection (CBP) to relieve the burden of filling out separate forms or
going to separate websites for each agency. The forwarding is all done on our
end. You will notice there are new fields that correspond to CBP's upcoming
regulation. The capability to update previously submitted e-NOA/Ds sent through
this system has also been added. Using this format, you can log back in and send
updated information (arrival time, date, and so forth) without having to start
over. While the earlier version had the capability to allow you to copy a
previous e-NOA and re-use the majority of the data, this new version adds the
capability to save incomplete e-NOA/Ds so that you may work on them at your own
pace without fear of losing data if sidetracked. We have also added a password
management tool to allow you to manage your own username and password. You will
also notice many changes to the structure of the website. In order to improve
performance for our customers with dial-up modems, we have split the e-NOA/D
into logical sections. Another benefit of the division of the e-NOA/D into these
sections is that you will be able to see, at a glance, which sections are
complete and which are incomplete based on the color of the menu button.
Offline
e-NOA/D
Microsoft's
Infopath 2003 is required in order for the below .msi file (template) to
function. More product information and a trial version can be found on
Microsoft's site here.
InfoPath e-NOA/D Application -
Getting Started .
Updated 11 March
2008. This document provides guidance on the system
requirements and the steps involved in installing the InfoPath
template.
eNOADInfoPath_v4.4.msi Updated 11 March 2008. *This download
requires registration. You will be redirected to the Developer Resources
Sign In page.
This file creates
an InfoPath template. InfoPath is a rich client product that can mimic the
functionality of our web-application (the e-NOA/D). Its primary use in this
application is to allow underway users to view and fill out a simple format and
email that as an attachment to the NVMC, if the vessel does not have a constant
connection to the Internet. The use of this format is voluntary. (NOTE:
Please follow the instructions provided in the above "Getting Started" document
prior to downloading.)
InfoPath e-NOA/D User
Guide. Updated 11 March 2008.
This document
provides extensive guidance in the use of the InfoPath template. (NOTE:
The difference between using this template and using the NOA Workbook is that
InfoPath condenses the data the user enters and converts it into a raw,
machine-readable XML format in the same manner as the e-NOA/D.)
Other
Formats
Electronic Notice of Arrival/Departure (eNOA/D) Schema.
*This download requires registration. You will be redirected to the
Developer Resources Sign In page.
This schema is the basis for the e-NOA/D web application as
well as for the InfoPath template. This schema can be used to develop your own
applications to create XML formatted documents that can be submitted via web
service to the NVMC. Please check the NVMC website often for updates, or
subscribe to the NVMC newsletter to receive notice of updates via email.
Please direct any other questions regarding the schema to
.
Notice of Arrival (NOA) Workbook. NOA Workbook, version 4.0 (updated 18
December 2003). Use of this format is voluntary. This format is
provided to expedite processing of reports by NVMC. It is requested that
the worksheets/workbook are completed electronically and sent via email (versus
fax).
INS Form I-418. U.S. Department of Justice, Immigration and
Naturalization, Passenger List - Crew List, Form I-418. This form is provided as
a convenience by the NVMC. This form can be used for crew and passengers;
the Place Embarked column states it is for "Crew
Only", however, this information should be supplied for passengers as well.
U.S. Customs
Forms . As a
convenience to the public, NVMC has provided a link to the U.S. Customs &
Border Protection (CBP) forms page, which makes available their various
electronic forms online. These forms can be completed online, then
printed out.
U.S. Regulations:
NOTE: To view PDF
files you will need to have Adobe® Acrobat® Reader installed. If you do
not have Acrobat Reader, please click here to download a free
version.
33 CFR 160 - Portable Document
Format
Details requirements dated 28 February
2003 (Final rule on Notification of Arrival in U.S.
Ports).
33 CFR 160 -
Portable Document Format
(Port or
Place of Destination) Clarification of existing CFR, Port or Place of
Destination
33 CFR 160 - Portable Document Format
(Subpart C) Notifications of Arrival, Hazardous Conditions,
and Certain Dangeous Cargoes.
33 CFR 160 (Addendum) - Portable Document
Format
Details requirements dated 1 July
2003 (Department of Homeland Security, Coast
Guard, 33 CFR Parts 104, 160, and 165 - Vessel Security).
CBP APIS Final Rule
Electronic Transmission of Passenger and Crew Manifests for
Vessels and Aircraft; Final Rule, dated 24
August 2007.
FAQ
National Vessel Movement
Center (NVMC) Frequently Asked Questions.
If you have a
question about the regulations or questions not answered sufficiently by these
FAQ's, please contact the following offices:
For U.S. Coast Guard Notice of Arrival (NOA) regulation
only: (202) 372-1244
For U.S. Customs and Border Protection
regulation only: (409) 727-0285 ext:238
For Saint Lawrence Seaway (SLS)
notice/regulation questions: (315) 764-3292
1. How do I submit a Notice of Arrival/Departure (NOAD)
report?
Notification
should be made via the Internet using the electronic Notice of Arrival/Departure
(eNOAD), It was designed to transmit the required data in an XML format that
allows for quick, automatic processing. Additionally, there is a Microsoft
InfoPath template available that meets the current CBP electronic reporting
requirements. The XML schema for the NOAD is also available if your company
chooses to create their own system to submit the required data.
Notifications can
also be made via general email, fax and telephone. However we anticipate that
these formats will be phased out in the near future. These methods do not meet
CBP's electronic reporting requirement, however.
2. What is the best method to report an NOA (fax, phone or
email)?
The preferred
method of submission is electronically, using the eNOAD web format. If
information is faxed, faxes must be clear enough for NMVC staff to read.
Telephone updates regarding minor changes are accepted, however, extensive
amounts of information (crew lists, dangerous cargo, etc.) must be transmitted
via email. Information faxed or telephoned in does not meet CBP's electronic
reporting requirement.
3. Can the NVMC verify that an NOA has been received
immediately after it has been faxed?
No. The NVMC
receives over 600 NOA submissions each day via Internet, fax, email and phone.
The volume of work required to process this number of submissions precludes
verifying receipt for faxes. However, submissions sent through the eNOA/D system
will receive a confirmation receipt. After the data has been verified, the
submitter will receive an email detailing any discrepancies, or a simple
notification that the correct information was received.
4. What information must be reported when submitting an
update or a change to an NOA report?
When submitting a
change to a submitted NOA, you need to submit only the name of the vessel,
original NOA submission date, the port of arrival, the specific items to be
corrected, and the new location or position of the vessel at the time of
reporting (§160.208(c)).
5. If a crewmember on a vessel changes positions during the
vessel's voyage, is an update to the NOA report required?
No. There is
no requirement to provide an update to an NOA for the following changes:
in arrival or departure times that are less than six (6) hours; in vessel
location or position of the vessel at the time of reporting; and, to
crewmembers' position or duties on the vessel (§160.208(a)).
6. If my vessel plans to visit multiple U.S. ports, can the
reporting source send one 96-hour notice of arrival?
Yes and No. If
submitting a NOA via fax or e-mail, the submitter may enter additional U.S.
ports in the Consecutive Port of Call for Current Voyage blocks of the NOA form
and update the voyage information as needed. If submitting via the eNOAD system
(including InfoPath ), the system is setup to require a new arrival notice for
each port call. Although this may appear more cumbersome, the eNOA/D is designed
to allow you to 'copy' all the non-unique data over to a new notice, requiring
minimal effort to add an additional port of call to a voyage.
7. What if I am unable to meet the 96-hour reporting
requirement?
If your voyage
time is 96 hours or more, you must submit an NOA at least 96 hours before
entering the U.S. port or place of destination. However, if your voyage
time is less than 96 hours, you must submit an NOA before departure, but at
least 24 hours before entering the U.S. port or place of destination
(§160.212(3)). The only exception to this requirement is for towing
vessels operating solely between ports or places in the contintental U.S.
Towing vessels in control of a vessel carrying Certain Dangerous Cargo (CDC),
and operating solely between ports or places in the continental U.S. must submit
an NOA before departure, but at least 12 hours before entering the U.S. port or
place of destination (§160.212 (a) (2)).
8. What reporting requirements apply to passenger vessels
on routes of less than 96 hours duration?
Only passenger
vessels employed in the exploration for, or in the removal of oil, gas, or
mineral resources on the continental shelf are exempt from the NOA (§160.203(a)
and (a)(1)). The COTP, in accordance with §160.214 is the only person who
can authorize a waiver from this requirement. If your vessel cannot
comply with this subpart, you would need to apply for a waiver with the
cognizant COTP.
9. I currently submit my information to a Marine Exchange.
Can I continue to do so?
Yes. Verify with
your local marine exchange that they will be forwarding the information to the
NVMC. The responsibility for ensuring that an NOA report is provided to the NVMC
remains with the vessel owner/operator or agent.
10. Should an agent wait and send both the NOA and a crew
list at the same time, or submit them as they become available?
To be considered a
complete notice, all information should be submitted
in accordance with the time requirements outlined in §160.212.
11. Will NOA information be accepted by Coast Guard Marine
Safety Offices (MSOs)?
No. MSOs are
able to access the SANS database in a read-only mode and are therefore unable to
enter any NOA data. For this reason MSOs will return any NOA to the submitter
and request that the reporting party forward the information to the NVMC. The
one exception to this is vessels less than 300 gross tons operating in the
Seventh Coast Guard District. These vessels should continue to submit NOA
information to the local Captain of the Port (COTP).
12. Who is responsible for submitting NOAs for barges?
If you are the
owner, operator, master, agent, or person in charge of a towing vessel, and that
vessel is controlling a barge, or barges, required to submit an NOA, you must
submit an NOA containing the information required for the towing vessel, and
each barge under its control (§160.202(d)).
13. What is required as a description of general cargo?
If your vessel is
required to submit an NOA, you must submit a general description of cargo, other
than certain dangerous cargo, or CDC, carried onboard the vessel (§Table
160.206(3) (i)). Vessels must list the type of carg onboard. For
example, grain, oil, lumber, steel, scrap metal, etc. Simply stating
"general cargo" does not meet the Coast Guard's requirement.
14. If my vessel is carrying CDC, and I comply with the
requirement to electronically submit a cargo manifest to Bureau of Customs and
Border Protection (BCBP), do I still need to submit the name and amount of CDC
to the NVMC?
Yes. For a
vessel carrying CDC, you also submit to the NVMC the name, UN Number, and the
amount of each CDC carried onboard.
15. Whom should I report a notice of hazardous conditions
aboard the vessel to?
If your vessel has
a hazardous condition either aboard your vessel, or caused by your vessel or its
operation, you must immediately notify the nearest COTP or U.S. Coast Guard Group Office (§160.215).
16. How do I request a deviation to enter for non-operating
navigational safety equipment?
The process for
requesting a deviation from the regulations regarding non-operation of
navigational safety equipment found in 33 CFR 164.53 is unchanged and should
continue to be made through the cognizant MSO. However, the NOA submitted
to the NVMC must also list any non-operating equipment.
17. A vessel is destined for a U.S. port from a Canadian
port and the transit time is less than 24 hours. Does the vessel have to
comply with the NOA submission time requirement outlined in §160.212?
Yes. However, if
your voyage time is less than 96 hours, you must submit an NOA before departure,
but at least 24 hours before entering the port or place of destination.
18. In §160.206(c) of 33 CFR Part 160, it states that I may
submit a copy of INS Form I-418 to meet the requirements of entries (4) and (5)
in Table 160.206. There is no place on INS Form I-418 for place embarked;
do I still need to provide this information on a separate form?
The Coast Guard is
aware of this and has been working with INS to update the form. INS Form
I-418 will be updated; until such time as it is updated, you do not need to
submit the information on a separate form. You may use the existing INS
Form I-418; however, you must include information regarding where each person
embarked.
19. Which submission formats meet the electronic
reporting requirements of both USCG and USCBP?
Submissions
received through the eNOA/D webformat or via the InfoPath template (available
exclusively on the NVMC Downloads page) fulfill those requirements. Also, many
third party applications based on the eNOA/D XML schema also meet those
requirements. You may also build your own system based on the eNOA/D XML schema
to generate notices for electronic submission. The responsibility for ensuring
that an NOA/D report is provided to the NVMC remains with the vessel
owner/operator or agent.
20. If my voyage time is less than 96 hours, when do I
submit my NOA? Is it acceptable to just submit it 24 hours before I arrive at
the next port?
If your voyage
time is less than 96 hours, you must submit your NOA before departure. In
addition, if your voyage is 24 hours or less, you must submit your NOA 24 hours
in advance. Examples: If your voyage is 72 hours, you must submit your NOA
before departure. If your voyage is 18 hours, then you must submit your NOA 24
hours before arrival.
21. What is a
port or place? Can I just put in the Sea Buoy or Pilot Station as my port or
place of destination for ETA purposes?
The port or place
of destination is defined in 33 CFR 160.204 as "any port or place where a vessel
is bound to anchor or moor." Without a change to the actual regulatory
language, the sea buoy or pilot station should not
generally be applied to this definition unless it is the ultimate location where
the vessel will be anchoring or mooring. All NOAs to U.S. ports or places should
address where the vessel is bound to anchor or moor.
22. If my vessel is carrying CDCs, do I have to submit a
NOA every time my vessel moves from one berth to another berth? What if my
vessel is not carrying CDCs - do I have to submit a NOA when transiting between
ports or places within a single COTP zone?
Vessels not
carrying CDCs are not required to submit NOAs when transiting from one port or
place to another port or place within a single COTP
zone (33 CFR 160.203 (b) (2)). Vessels carrying CDCs do have to submit NOAs when
transiting from one port or place to another within a single COTP zone. However,
they should only do so if the vessel is actually moving from one port to another
port. Moving from one dock to another dock, one berth to another berth, or one
anchorage to another anchorage within one port is not considered a transit from
a "port or place" to a different "port or place" and therefore, no NOA is
required. If you are uncertain whether your movement is to a different port, you
should contact the cognizant COTP to request clarification.
23. How do I comply with the Coast Guard's Ballast Water
Reporting requirements?
Information on how
to comply with the Coast Guard Ballast Water Reporting requirements contained in
33 CFR 151.2041 can be found at the National Ballast Information Clearinghouse
(NBIC) web site at http://invasions.si.edu/NBIC/bwform.html or from the Coast
Guard's Office of Operating and Environmental Standards web site at http://www.uscg.mil/hq/g-m/mso/bwm.htm. If you have further
questions you may contact the Environmental Standards division by e-mail at EnvironmentalStandards@comdt.uscg.mil
or leave a voice mail on the Environmental Standards Information Line at
202-372-1402.
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